How To Set Reminders In Notion

The versatility of Notion makes it a powerful tool for independent productivity, for sharing information, and for producing and managing content
collaboratively. This guide explores the features of Notion that foster efficient, productive collaboration, where multiple users contribute and communicate.

What Y’all’ll Learn

  • Sharing & Permissions
    • Access Levels
    • The Notion Sharing Hierarchy
  • Avatars
  • Comments
  • Mentions
    • Mention a Person
    • Mention a Page
  • Date References
  • Reminders
  • Page History
  • Receiving Notifications
  • Viewing Notifications

Sharing & Permissions

Equally your collaborators vary from page to folio, you’ll want to know the nuances of sharing pages with specified levels of access. We accept a guide defended to that topic,
The Notion Sharing Hierarchy. Be sure to give information technology acceptable time, only for now, here’southward a loftier-level overview:

Access Levels

When y’all share a Notion page, you’ll choose among four access levels:

Can Read

The user can just view the page. No commenting, editing or granting admission to other users.

Can Comment

The user can view the folio and add together comments, but neither edit nor grant access to other users.

Tin Edit

The user can edit the page but not grant access to others.

Total Admission

The user tin edit the folio and grant admission to other users.

The Notion Sharing Hierarchy

At the highest level, you can share a page publicly or with individual users.

Public Pages

A public page is accessible to anyone browsing the Web. It can be read-merely (Tin can Read), or you can let all logged-in Notion users to annotate (Can Annotate).

Sharing with Individual Users

Rather than making a page public, you tin share information technology with specified Notion users. This approach allows y’all to choose whatever admission level.


Guests are non-members of your Notion workspace. You share private pages with guests; they are not invited to your total workspace.

When you share a folio with a guest, the guest volition also gain access to the folio’s sub-pages. Those sub-pages volition inherit the access level y’all set for the shared folio.


Available on Team and Enterprise plans, members share your Notion workspace. Only like guests, you lot tin can grant members access to individual pages (and their sub-pages) with any access level. You also have the option to brand a page bachelor to
members by granting
Workspace Admission.


The Groups feature allows you lot to share private pages with members as units. For example, your workspace may have a Marketing group comprised of the marketing team. You tin and so share marketing-centric pages with that group rather than each private member.


Notion Avatars

When members and guests visit a shared page for the first fourth dimension, their avatars appear at the top of the page. You tin hover over each avatar to prove the user’s name, e-mail address, and time of final visit. The avatars are ordered according to the time of last visit, with the well-nigh contempo visitor farthest left.

Notion Avatars Follow Blocks

Avatars remain faded unless the user is actively viewing the page. Every bit users edit the page, you’ll see their avatars follow them from block to block.

Notion Comments

Within Notion pages, y’all tin can add comments to private text snippets, to full blocks, and to the page itself.

Comment on Text Snippets

To comment on a particular snippet of text, highlight it and cull
or concur
shift + cmd/ctrl + thou. Type your comment, then click
or hitting
on your keyboard. Your snippet will appear highlighted, and a speech bubble will display next to the block. Collaborators can click either to view your annotate.

Comment on Blocks

To comment on a full block, click its
card and choose
Annotate. Type your comment, then click
or hit
on your keyboard. This will add a speech communication bubble next to the cake, which other users can click to run into your comment.


Notion Page Discussion

For high-level comments nigh the folio, you can click
Add together discussion
above the title to start a thread below the championship. For database items, the discussion area is in place past default and tin be used to comment on the detail’s properties.

Respond to Comments

Reply to Notion Comment

Comments can get ongoing exchanges about the text segment, the cake, or the full page. Within each comment, collaborators have the option to
Add a annotate
to the thread.

Edit or Delete Comments

Edit Notion Comment

Except for folio-level discussions, collaborators can edit or delete whatsoever of their own comments by hovering over the comment and clicking

Resolve Threads

Once a conclusion has been reached, you can hibernate the thread by clicking

After resolving a page-level discussion, yous’ll see an option to view
Resolved discussions. Inside the
menu, you tin can
comments from the page body.


Mention a Person

Mention People in Notion

Within comments and the page content, y’all tin
users to ship them a notification. Type
to prompt the menu, so search for, and select, the person to mention.

Calculation a person to a
holding in a database is some other course of mentioning users. They’ll receive the same notification.

Mention a Page

Mention Pages in Notion

Inside comments and page content, you tin can also mention pages, including database items, which are types of pages. The reference will link to the page and always brandish its current title.

to prompt the menu, so search for, and select, the page to mention.

Appointment References

Reference Dates in Notion

When yous include a date within page content, consider making it a
reference. This will make the date a link, which y’all can click to pick a new date and format in various ways.

To create a date reference, blazon
@, then blazon a date or upcoming day.

By default, the date will use the “relative” format, which offers friendly phrasing, such as “Next Tuesday.” Yous tin can alter the formatting by clicking the date and choosing
Date Format & Time Zone.


Notion Reminders

Within the body of your page, you tin as well fix in-line
to receive notifications at specified times. Only blazon
followed by the day or time.

When you mention people in the same line, they’ll receive the notification as well.

Page History

Notion Page History

On any Notion page, y’all tin view change history, including comments, by clicking
at the top of the page.

On paid plans, you can restore the page to any moment an update was captured.

Follow Pages

In that
menu, y’all’ll see the option to
Follow this page. Post-obit a folio includes its changes in the
All Updates
particular in your sidebar. You lot’ll also receive digests past electronic mail, forth with notifications for all comments.

You automatically follow pages that y’all create or edit.

Integrate with Slack

menu as well has an option to
Connect Slack Aqueduct. Activate this option to sign into Slack and choose a channel where the page’south updates will appear.

Receiving Notifications


Notion Notification Badge

Past default, you’ll be alerted of mentions, reminders, invitations, and followed-page comments in a few ways:


In Notion’s desktop and web apps, you lot’ll see a numbered badge next to the
All Updates
item in your sidebar. The badge disappears afterward you view the notification.


If you’ve installed Notion’s mobile app, that badge will appear with the bong icon in your footer menu. You’ll as well receive a button notification unless you engage with the notification within 5 minutes.


You lot’ll receive notifications by email unless y’all take the desktop or mobile app open at “trigger time.”

Notification Preferences

Notion Notification Preferences

Settings & Members

My Notifications, you can disable push notifications and emails.

Viewing Notifications

Notion Menu: All Updates

You can view your notifications by opening
All Updates
from your sidebar or clicking the bell icon at the footer of Notion’s mobile apps. You’ll run into four tabs:


Mentions, reminders, and followed-page comments, forth with new invitations. Mentions include your appearances in
properties as well.


Changes within the pages yous follow.


Your archived Inbox items.


A combination of Inbox, Post-obit and Archive.

Collaborate with Updates

Each update inside
All Updates
contains links to the folio, the parent page, the associated page chemical element and, where applicable, the comment. You can as well answer to comments straight from
All Updates.

In your Inbox, you can archive items by clicking the
icon or
Archive all
at the bottom. Unarchive any comment by clicking
within your Archive.