How to Setup and Use Shortcuts on Mac

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In a bid to span the gap betwixt iOS and macOS, Apple has brought the Shortcuts app from the iPhone to Mac with the macOS Monterey. macOS already has an automation app called Automator. Going frontward, Automator won’t receive whatever new features and Shortcuts will remain the prime number app for automation across iOS, iPadOS, and macOS. Hither’south how to fix upward and apply Shortcuts on Mac.

Initially, Apple will offering an option to move your created automation from Automator to Shortcuts. All the created shortcuts will be synced among all your Apple hardware using the same Apple ID.

The Shortcuts app volition merely appear subsequently yous update your Mac to the latest macOS Monterey 12.0. Apple tree hasn’t appear any back up for the one-time macOS version all the same.

How to Admission and Use Shortcuts on Mac

After the macOS Monterey update, you will encounter the Shortcuts app actualization in the
menu with the same icon as the current iPhone app.

Not everyone wants to create custom shortcuts with dozens of steps. Thankfully, Apple offers a gallery of ready-to-go shortcuts, to begin with. Here’s how to access and apply them.

Footstep 1:
Click on
from the Mac Dock and open the

Step 2:
Go to the
menu and you will see built-in shortcuts nicely divided into several categories.

shortcuts gallery

Footstep three:
Select a shortcut and you can meet the shortcut clarification, and an option to add a shortcut to the My Shortcuts card.

add shortcut to gallery

The shortcut is ready to run. Go to the
My Shortcuts > All Shortcuts
carte du jour. You can hover the mouse pointer over any shortcut and select the Play push to run the shortcut.

How to Create Shortcuts on Mac

Users tin can ever create a new shortcut based on their preferences and needs. Here’south how to create a custom Siri shortcut on Mac.

In the example beneath, we volition create a shortcut to call a contact on FaceTime with a single click. Let’s fix it upwardly.

Step 1:
Open the
app on the Mac.

Footstep 2:
Go to
My Shortcuts > All Shortcuts

Stride three:
Click on the
icon in the upper right corner.

Step 4:
Give the Shortcut a relevant name. You can also click on the icon and modify the icon style and theme from the floating card.

add theme

Stride v:
From the correct side, select
Apps > FaceTime.

create facetime shortcut

Step 6:
There are 2 built-in options – Telephone call and FaceTime. Double-click on FaceTime.

Step vii:
You will notice a trigger appearing on the left side. Click on
and blazon the contact’due south name that y’all frequently utilize.

add shortcut contact

Step viii:
Hit the Close push and you lot will see the newly created shortcut appearing in the
My Shortcuts

From now on, you can just click on the Play button and the shortcut volition run to trigger a FaceTime phone call to the specified contact.

The possibilities are endless here. You can create any custom shortcut based on your preference. The good news is the web is full of such ready-to-use Siri Shortcuts for iPhone. You can import them on your phone, and information technology volition sync with the Mac version as well.

How to Add Shortcuts to the Mac Card Bar

Going to the Shortcuts app every fourth dimension just to run a shortcut defeats the purpose of such automation in the first place. Thankfully, Apple tree has thought of it and with a slap-up play a joke on, y’all can access your most-used shortcuts from the Mac carte du jour bar.

Step 1:
Open up the
app on the Mac.

Stride 2:
Navigate to
My Shortcuts > All Shortcuts

Step iii:
Elevate and driblet your most-used shortcuts from the list to the Card bar folder.

shortcuts in menubar

Step four:
As soon every bit y’all identify a shortcut to the Carte du jour bar folder, y’all will see the Shortcuts icon appearing on the Mac menu bar.

shortcuts in menu bar

At present y’all tin can directly access all your favorite shortcuts right from the card bar. No demand to open the app beginning.

How to Organize Shortcuts in Folders

Shortcuts sure is an addictive app. Mac power users will notice it useful right from day one. After a while, you might terminate upwards creating dozens of shortcuts in the app. Information technology’s essential to go on them organized based on their purpose.

Stride i:
Open the
app on the Mac.

Step 2:
From the left sidebar, go to
and click on the

create shortcuts folder

Pace iii:
Requite the folder a relevant name such as Productivity, Essential, Fun, etc.

create shortcuts folder

Step four:
From the right side, merely drag and drib shortcuts to the folder.

Repeat the process for shortcuts y’all want to organize, and y’all are expert to go.

If yous take stopped using any service or app, it makes sense to delete the related shortcut from the app.

Go to the Shortcuts app and right-click on the shortcut that you want to remove. Select
from the context menu and it will disappear from the app.

delete shortcuts

How to Run Shortcuts on Mac

Now that you know how to create and organize Shortcuts on Mac, leet’s run a couple of them from the app and the menu bar.

Open the Shortcuts app on the Mac and hover the mouse over a shortcut that you lot want to run. A pocket-size Play icon will appear on the shortcut. Click on it and let the system run shortcut and make necessary changes.

run shortcuts on mac

By now, you must take put the frequently-used shortcuts on the Mac card bar. You can click on it and select the shortcut that y’all want to run from the drib down menu.

Tin can You Use iPhone Shortcuts on Mac?

All your created shortcuts volition be synced on iPhone and Mac. Pregnant, you can view your iPhone shortcuts on Mac and vice versa. The supported Siri shortcuts from Safari, Reminders, and other cross-platform apps volition work without any hitch on both platforms.

If a shortcut that’s designed for Mac is unable to run on iPhone, you will get a pop-upwardly like this on the iPhone. Similarly, if a shortcut that’due south created keeping a third-political party app on iPhone, won’t be able to run on Mac. Yous accept to install the missing app on Mac.

can't run shortcut on iphone

In our testing, nosotros successfully ran Safari shortcuts created from iPhone on Mac. We created another shortcut with third-party app on iPhone and tried to run information technology on Mac and this is what we got on the Mac Shortcuts app.

Apple tree is slowly merely surely unifying opening systems beyond iPhone, iPad, and Mac. Commencement, we evidence the Focus mode that syncs beyond all devices and at present we have Shortcuts playing nicely with all the Apple tree hardware.

Equally for the Mac implementation, we feel Apple should offering a Shortcuts widget. So that users can simply run shortcuts from the widget panel. There is no way to run a shortcut from the Mac dock either. Rather than that, we don’t accept any complaints.

The app is characteristic-rich and carries all the necessary elements to create truly useful shortcuts on the Mac. How are you planning to employ the Shortcuts app on the Mac? Sound off in the comments section below.


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