Finding fourth dimension in a packed schedule can exist challenging, especially when yous’re trying to find gratuitous time both in your own schedule and those of 10 other people.

The all-time style to minimize extraneous time spent on simple tasks is to outsource that work to a third political party — in this case, a group scheduler. A group scheduler will enable you to mitigate unnecessary back-and-forth emails and ultimately reduce friction in your workflow.

Here, we’ll go over the features that brand an ideal scheduling app and explore the best group scheduling tools you can use to create a more than effective scheduling process.








What to Look for in a Group Scheduling Tool

Earlier y’all begin comparing, it helps to know what makes a practiced grouping scheduling tool — only having integration with your calendar apps isn’t enough.

Let’s take a wait at the virtually important features in a scheduling app.

App Integrations for Sales

Present, a good scheduler offers powerful app integrations that allow you to appoint with and sell to prospects. Your tool should integrate with:

  • Agenda apps (e.g. iCloud Calendar, Outlook, Google Agenda)
  • Sales automation tools (e.g. pb generation, growth, electronic mail, etc.)
  • Client human relationship direction software (CRM)
  • Email providers (e.g. Gmail, Outlook)

These integrations remove points of friction from your workflow and streamline the sales process. Your scheduling app would ideally besides integrate with video call software, automatically providing the option to include a link in the invite.

Individual Scheduling Folio or Meeting Link

The tool you leverage should allow you create private scheduling pages or links to sign up for already-scheduled meetings. Most outset-rate schedulers likewise characteristic some customizable elements for those pages, including color themes, the ability to select available time slots, and the flexibility to create custom meeting lengths.

Additionally, these pages allow you to cater to invitees in different fourth dimension zones by automatically shifting your availability to autumn in line with their work hours.

Optimized for Mobile

Your prospects likely bank check their email, scan the spider web, and accept invites by phone. So naturally, the all-time scheduling tools are optimized for mobile, assuasive prospects to easily book fourth dimension on your agenda or RSVP for existing events without admission to a desktop browser.

Privacy & Transparency

Your scheduling app will probably require a lot of information both from you and your invitees, especially if it needs access to their calendars and contacts. You don’t want to chance exposing that information — or worse, brand your prospects experience like they’re vulnerable to cybersecurity threats if they share their data with yous.

A group scheduling tool should offer robust privacy settings and options. On the HubSpot Meetings tool, for instance, you lot can plough on a GDPR consent checkbox on your scheduling page. This gives you formal consent from your invitees to store their information.

Intuitive Set-Upwardly

As a salesperson, y’all’re busy, so you can’t afford to spend also much fourth dimension signing upward on a platform and learning how to navigate information technology.

A elevation group scheduling app will be intuitive to gear up and use. You should have a individual scheduling folio or unique RSVP link inside minutes of signing upward. No hassle, no fuss.

At present that we’ve covered the fundamentals of what to look for in a scheduling tool, let’south check out some of the best ones on the marketplace.

1. HubSpot Meetings: Best Overall for Scheduling Grouping Meetings

Group scheduling tool by HubSpot

HubSpot Meetings simplifies and automates what used to be a very arduous and often manual process.

Fully integrated with our CRM platform, the Meetings function allows you lot to:

  • Cutting out back-and-forth scheduling emails
  • Provide transparency and flexibility for your team or prospects to schedule with you when they see you’re free
  • Smooth out the lead-capture process past asking key client questions before the meeting even happens

The tool can be embedded in your site and set to reflect your branding for both client and in-team communications. In one case a client inputs their information to create a new coming together, their information is nerveless into a database, which y’all can use for future contact with them and to grow your clientele as y’all go more connections.

HubSpot Meetings also offers the option for group meeting links. Y’all can alter the settings and so that y’all receive notifications once new meetings are created and include critical coming together information within the link, such as meeting length and field of study matter.

Highlights

  • Seamless integration with the HubSpot CRM platform and all of its sales tools
  • Seamless integration with your preferred calendar app
  • Personalized group scheduling link that you can send to anyone
  • Power to create group meetings based on group availability or round-robin availability
  • Stringent security standards for both inviter and invitees
  • Ability to choose team members within the app (no need to enter their electronic mail if you’re in the aforementioned organization)

Best For

Because of its robust CRM integration, HubSpot Meetings is ideal for creating grouping meetings with prospects and with external stakeholders. It’southward a scalable tool that tin can accommodate the needs of freelancers upwardly to enterprise businesses.

Pricing: Free

2. Calendar: Best for Internal Group Meetings

Group scheduling tool by Calendar

Calendar is ane of the most intuitive scheduler tools available. Uniform with PCs and Macs as well equally iOS and Android devices, Calendar leverages machine learning to deliver smart scheduling capability.

Calendar lets you tag as many invitees as you would like when scheduling a meeting and shows you a time when everyone is available. If you need to reschedule, one-click reveals what times work for everyone on your team.

The gratis program offers unlimited scheduling, agenda connectivity (with Gmail, Office 365, Outlook, and iCloud), and email and SMS notifications about scheduling and scheduling changes. Other plans include additional team member admission, team analytics, CRM integration, and more.

Highlights

  • Integration with pop agenda apps, such as Gmail and Outlook
  • Personalized group scheduling link that y’all tin can ship to anyone
  • Ability to create group meetings based on group availability or round-robin availability
  • Stringent security standards for both inviter and invitees
  • Power to choose team members within the app if you’re on a Standard or Pro subscription

Best For

Because of its low price and unlimited workspace members (on the Standard or Pro subscriptions), Calendar is ideal for scheduling internal group meetings. We recommend it for small-to-large businesses.

Pricing: Free; $half dozen/user/month (Standard); $viii/user/month (Pro)

3. CalendarHero: Best for Scheduling Group Meetings With External Parties

Calendar - Invitee Scheduling UI  (1)-1Epitome Source

CalendarHero makes scheduling meetings easier by giving y’all the ability to create pre-configured coming together types, include a video conferencing link in the invite, and use shared availability features for group gatherings.

You tin can connect any calendar of your selection, including Google Agenda, Microsoft Office 365, and iCloud. Gmail, Outlook, and Slack integrations are as well available, letting you volume meetings both within and outside your organization.

With CalendarHero, you can create a personal scheduling link and embed a scheduling widget on your website. Another useful characteristic is the power to access your Google Bulldoze, OneDrive, or Dropbox files then that you lot tin can efficiently send prospects disquisitional information without leaving the platform.

The gratuitous version of CalendarHero integrates with HubSpot, allowing you lot to use the scheduling tool with Sales Hub.

Highlights

  • Integration with popular apps, such equally HubSpot, Zoom, and Zapier
  • Personalized group scheduling link that you can send to anyone
  • Ability for invitees to enquire questions prior to booking the meeting
  • Stringent security standards for both inviter and invitees
  • Ability to invite team members within the app if you’re on a Team subscription

Best For

CalendarHero is ideal for scheduling grouping meetings with those who know very piffling about your business organisation (for example, a potential investor), because invitees can enquire questions correct as they’re scheduling the meeting. We recommend it for startup businesses.

Pricing: Free; $viii/calendar month (Professional person); $12/user/month (Squad)

4. Doodle: Best for Scheduling Quick Grouping Meetings on Mobile

Group scheduling tool by Doodle

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Doodle is arguably the best scheduler available for smartphones on the marketplace. Currently compatible with iOS and Android, Doodle relies heavily on the polling function to crowd-source available meeting dates.

Doodle showtime lets you gear up up a MeetMe page, where you can display your free times and cull your designated branding. Y’all can gear up a poll of your available dates and times and let people vote on time slots that are convenient for them by sending them a link via email or directing them to a URL.

It offers several response options — not but the yes or no binary — and allows choosers to rank or explain responses. You lot can come across who has responded and who hasn’t and keep responses to a express number if needed. It’southward also uniform with most calendars.

Highlights

  • Integration with popular apps, such as Zoom and Zapier
  • Personalized grouping scheduling link that yous tin ship to anyone
  • Power to create group meetings based on group availability even without logging in
  • Stringent security standards for both inviter and invitees
  • Ability to invite squad members within the app if you’re on a Squad subscription

Best For

Because of its quick “Create Putter” button and mobile app, nosotros recommend it for those who need to create a quick group meeting on mobile. However, Doodle is all the same a powerful tool for more formal meeting scheduling, especially if you upgrade.

Pricing: Gratis; $vi.95/month (Pro, 1 user); $44.75/month (Team, 5 users)

five. Boomerang Scheduling: Best for Scheduling Group Meetings inside Your Email

Group scheduling tool by Boomerang

Boomerang Scheduling is a browser extension that connects with your Firefox or Chrome browser. Once it’s installed, it plugs into your Gmail and Outlook accounts.

The app takes into account different time zones and is integrated with Gmail, Chrome, and

Google Calendar. While you lot’re emailing, you can hands pull up your agenda to allow clients choice the best time to have a call. They only see the times that you’re available, not your other appointments and activities.

Every bit you’re typing up an email, you tin likewise embed your schedule into the text body. At that place are a few other methods too, but its main selling points are that it’s centralized and operates entirely inside your email page. An event is created once an invitee selects a fourth dimension, and that time is automatically recorded in your calendar.

However, the plug-in is a bit of a contradiction — it’southward privacy-oriented in that it protects the details of your schedule from beingness shown, but in order to use the service, you lot accept to grant it access to some of your individual data, including your calendar, contacts, and

email.

Highlights

  • Integration with popular calendar apps, such as Gmail and Outlook
  • Ability to share your availability over e-mail with an embedded “Live Calendar”
  • Ability to propose meeting times for the grouping right within your email
  • Stiff security standards for both inviter and invitees
  • Ability to e-mail both team members and external parties

Best For

Because of its powerful e-mail scheduling features, Boomerang Scheduling is the best choice for scheduling group meetings right inside your e-mail. To schedule a group meeting, you lot’d only demand to include the emails of anybody you’d like to invite.

Pricing: Boomerang Scheduling offers ii pricing structures depending on your email provider.

  • Gmail: Gratis; $iv.99/calendar month (Personal); $fourteen.99/month (Pro); $49.99/month (Premium)
  • Outlook: Free; $4.99/month (Personal); $fourteen.99/month (Pro); Custom (Teams and Enterprise)

6. Mixmax: Best for Scheduling Internal Group Meetings inside Gmail

Group scheduling tool by Mixmax

Epitome Source

Mixmax is a scheduler built into your email. Specifically uniform with Gmail, this platform is peculiarly useful for salespeople. Some of the sales features it includes are:

  • LinkedIn Sales Navigator integrations
  • Sales dialer
  • Sales email templates

Mixmax makes electronic mail scheduling piece of cake. You lot tin can utilise customizable templates to transport emails, rail opens and clicks, send notifications, and use slash commands to get your clients scheduled.

Not only does this facilitate the conversion in outbound outreach campaigns, simply it as well cuts excess friction in all communication points that leads to a meeting.

Additionally, since prospects don’t have to click-through to see bachelor times, it increases the likelihood of them really choosing a time. Plus, yous can fifty-fifty embed links and other media within the email.

Highlights

  • Seamless integration with all Google apps, including Gmail
  • Ability to share your availability over email with an embedded version of your Google Agenda
  • Power to embed a coming together poll for groups
  • Stringent security standards for both inviter and invitees
  • Ability to electronic mail both team members and external parties

All-time For

Considering of its powerful scheduling features within Gmail, Mixmax is the best choice for Gmail users. Information technology’s also a peculiarly useful choice for internal meetings because you can embed a coming together poll right within the email bulletin.

Pricing: Free; $9/user/month (Starter); $24/user/month (SMB); $49/user/month (Growth)

seven. WhenIsGood: Best for Scheduling 1-Time Informal Grouping Meetings

Group scheduling tool by WhenIsGood

Prototype Source

While WhenIsGood is one of the more simplistic schedulers on this list, it’s still incredibly constructive for group scheduling. Though other choices might be amend for those who need a feature-intensive service, this is a good option for your basic needs.

Commencement, yous create an account and prepare up a calendar covering the days yous’re available. You tin choose fourth dimension slots based off of your meeting length requirements and select an open up time window. Once you’ve chosen your preferred time frame, you can add together your data and create the event.

Creating the event generates three links. Each link has a purpose:

  • One is to make changes to your agenda
  • One is to transport out meeting invites
  • Ane is to handle poll outcomes

When you send out the link for people to choose from your availability, they select the times that work for them, and it syncs with your poll outcomes link. From at that place, you can decide the ideal coming together times for anybody involved. Though it might not take the most integrations, it definitely does the trick.

Highlights

  • Ability to send a 1-time availability link to all attendees
  • Ability to prepare potential meeting lengths, ranging from 15 minutes to a whole day
  • Ability for invitees to go out comments or questions when they choose their availability
  • No admission required to sensitive information — there’s no security risk
  • Ability to schedule group meetings with extra large groups

Best For

Because of its no-login, hassle-gratuitous meeting scheduler, WhenIsGood is all-time for finding availability for large groups — specifically your colleagues, family, or friends. It’south a quick, informal tool. As such, we don’t recommend WhenIsGood for booking meetings with potential clients or high-level stakeholders.

Pricing: Free

viii. Arrangr: Best for Sending User-Friendly Group Polls

Group scheduling tool by Arrangr

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Arrangr is a scheduling platform that connects with your Outlook, Google, iCloud, and Office 365 calendars. Like the other tools in this list, Arrangr allows you to create a booking link that prospects can use to choose the all-time time that works for them. And since the tool is integrated with your email, it volition automatically show the times that you’re available.

You can also transport a list of times and dates for prospects to cull from. Additionally, Arrangr lets yous machine-generate video conferencing links and include them in the invite. No need to go to the website of your preferred video conferencing provider.

To schedule a group meeting, y’all tin send a poll to up to fifteen recipients on the gratuitous version, twenty recipients on the Pro version, and fifty recipients on the Pro+ version. You can then connect the poll with your called conferencing app, requite the option for “maybe” availability, and view the results in a user-friendly dashboard.

Use Arrangr with Sales Hub to simplify meeting scheduling, or sign up on the website to employ information technology as a standalone tool.

Highlights

  • Integration with popular apps, such as HubSpot and Zoom
  • Personalized group scheduling link that you can ship to anyone
  • Ability to create group meetings based on group availability or round-robin availability
  • Stringent security standards for both inviter and invitees
  • Ability to choose or invite team members within the app

All-time For

If you lot like the simplicity of WhenIsGood but don’t love its user interface, and then we highly recommend Arrangr. It offers similar features with enhanced security and an improved user experience.

Pricing: Gratis; $29.99/yr (Pro); $59.99/year (Pro+); Custom (Enterprise)

9. YouCanBook.Me: All-time for Scheduling Paid Group Appointments

Group scheduling tool by YouCanBook.Me

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YouCanBook.Me is another popular group scheduling tool for teams. Information technology’s a simple but powerful tool. The system integrates with Google Agenda, Outlook.com, and Office 365. Additionally, the tool is skilful for large organizations because you can use the calendar to book multiple people, services, or locations.

It’due south optimized for mobile and customizable — you can tailor your colors and notifications to fit your needs. Its customer booking system allows your clients to choose their specified times in the correct time zone. Y’all can add together buffers betwixt appointments and adjust appointment length. Yous as well tin block off times on your schedule.

Overall, it’s a cracking tool for teams and groups looking to shave off a few hours per week in dorsum-and-forth emails.

Highlights

  • Integration with popular apps, such every bit Zapier, Stripe, and Zoom
  • Personalized round-robin scheduling link that you can transport to prospects
  • Ability to charge customers for booking (which is useful if you run a group coaching business organisation, for example)
  • Stringent security standards for both inviter and invitees
  • Ability to cull or invite team members within the app

All-time For

YouCanBook.Me’southward Stripe integration allows y’all to charge when people book a meeting. Every bit such, we recommend information technology if y’all’re running group meetings in which people need to pay to enter.

Pricingthousand: Free; $10/calendar/calendar month

x. 24Sessions: Best for Scheduling Group Video Calls

Group scheduling tool by 24Sessions

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24Sessions is a feature-rich group scheduling tool. Information technology offers dial-in features, meeting recordings, the ability to host multiple participants, and a lot of other features that will allow you to utilise information technology for everything from scheduling demos to supporting your near complex clients. Information technology also includes video and screen sharing, which makes information technology a great tool to serve most sales meeting needs.

Clients can book their meetings based on your availability. The calendar accounts for time-zone differences and allows for information tracking. It syncs with Google Calendar and Office 365.

24Sessions also allows you to integrate a calendar on your website or a standalone landing page for your prospects and clients to schedule meetings. It besides automatically creates calendar appointments and reminders for anybody and sends out links to the video chat meeting room.

If y’all’re looking for a feature-heavy one-end-shop for sales teams and group scheduling, this is a skillful solution for you lot.

Highlights

  • Integration with popular apps, such as HubSpot and Zapier
  • Personalized grouping scheduling link that you tin transport to anyone
  • Ability to establish calendar availability on the scheduling page
  • Stringent security standards for both inviter and invitees
  • Ability to invite team members within the app

Best For

Because 24Sessions is a video calling platform, it’due south ideal for scheduling group meetings with a video telephone call component. Other tools on this list are integrated with tools such every bit Zoom, but 24Sessions is ane of the few that’south congenital on a video calling platform.

Pricing: Pricing available on request

11. Engageware: Best Group Scheduling Tool for Salesforce Users

group scheduling tool: exoran

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Engageware (formerly TimeTrade) is a group scheduling tool that’s mobile-optimized, and you can match clients to employees and services. Additionally, the tool allows y’all to enable video calling for appointments, and y’all tin connect Engageware to your CRM to facilitate easy process flow.

With most mobile device users claiming to never get out dwelling without their phone, yous can safely say that one of the best ways to automate group scheduling would be through their favorite device.

Notifications are easily enabled for both you and your customers. You lot tin can set your ain rules for meeting design and availability, and fifty-fifty check out your analytics using this tool.

Highlights

  • Integration with Salesforce
  • Personalized group scheduling link that yous tin send to anyone
  • Personalized round-robin scheduling link that you tin can transport to prospects
  • Ability to constitute agenda availability on the scheduling page
  • Stringent security standards for both inviter and invitees

All-time For

Engageware’due south integration with Salesforce makes it an essential grouping scheduling tool if yous apply Salesforce.

Pricing: Pricing available on request

12. Cogsworth: Best for Scheduling International Group Meetings

group scheduling tools: cogsworthCogsworth is a scheduling service with a focus on smooth client experience that integrates with Part 365 and Google Calendar. Information technology’s customizable based on location, availability, and services provided.

Through a step-by-step question procedure, y’all can schedule your appointments. You’ll have to input:

  • What blazon of meeting you want (and how long)
  • With whom y’all desire to meet
  • A time zone, engagement, and time
  • Your name
  • Your telephone number
  • Your electronic mail
  • Confirm your meeting

You can orchestrate appointment buffers and time zones into your calendar, ship out notifications, translate text, and brand sure your calendar embeds into your website.

Highlights

  • Integration with popular agenda apps, such as Gmail and Outlook
  • Personalized booking page or class
  • Personalized round-robin scheduling link that you can send to prospects
  • Ability to establish calendar availability on the scheduling page
  • Stringent security standards for both inviter and invitees

All-time For

Because of its strong translation feature and its emphasis on harmonizing time zones, Cogsworth is a swell selection for your squad if you take multiple offices across the world.

Pricing: $9/month (Solo); $29/calendar month (Upstart); $69/month (Power)

13. Skedify: Best for Adding a Group Scheduler to Your App

Group scheduling tool by Skedify

Paradigm Source

Skedify is a solid choice if yous accept a large organization with vast, complicated scheduling needs. Information technology’s pretty adept for teams or franchises because y’all tin can add together a certain teams’ available time and sync private calendars within the main calendar.

It allows you lot to choose:

  • The location of your coming together
  • The time
  • The people who should nourish

Skedify offers enough of integrations — it allows you to assign tasks and track client experience, while adhering to necessary security measures.

It’south also a proficient option for working in complex situations. For instance, if 1 client has more than 100 franchises, you tin can schedule a meeting with any of them directly from the website. Another slap-up perk is that y’all can build a custom sync with HubSpot that works super smoothly. It also allows you to use its API to add together a scheduling tool to your app.

Highlights

  • Integration with popular apps, such equally HubSpot and Gmail
  • Personalized booking page or form for individual team members
  • Personalized round-robin scheduling link that y’all can send to prospects
  • Ability to establish agenda availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

Because information technology offers an open API, Skedify is a particularly great choice if you’d like to add a group scheduling tool to your ain app or SaaS product.

Pricing: Pricing bachelor upon request

14. Bookeo: Best for Scheduling Grouping Activities and Services

Group scheduling tool by Bookeo

Image Source

Bookeo is a booking system and scheduling app that allows yous to schedule appointments and meetings. While it’due south designed to function as a reservation platform for pocket-sized businesses, the tool allows y’all to provide a self-scheduling link to prospects and customers using their advanced scheduling feature.

The app syncs with Google Calendar, iCloud, Outlook, and Office 365. Information technology too gives you the ability to create recurring bookings. If you and your customer would like to speak every week, this would exist the app for you. It also allows you to embed an user-friendly appointment scheduler on your website, with back up to include multiple sales reps and staff members.

You can sync your Bookeo appointments to Sales Hub. This makes information technology easy to plow your appointments into deals you tin can nurture.

Highlights

  • Integration with popular apps, such as HubSpot and Gmail
  • Ability to create recurring group meetings and appointments
  • Personalized round-robin scheduling link that y’all can send to prospects
  • Ability to constitute agenda availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

Bookeo is primarily an appointment scheduling tool for services, classes, and activities. We therefore recommend it for service or activity businesses who demand a strong grouping scheduling tool.

Pricing: $xiv.95/calendar month (Solo); $29.95 (Small, 3 users); $39.95 (Standard, 20 users); $79.95 (Big, 40 users)

15. Front Scheduling: Best Grouping Scheduling Tool for Front Users

Group scheduling tool by Front Scheduling

Paradigm Source

Front end Scheduling is included in the Front end suite of sales productivity tools. While Front doesn’t have a web page dedicated to the tool, it’s written a useful blog mail that guides you through the process of using the app’due south built-in meeting scheduler.

Front Scheduling offers plenty of the aforementioned operational abilities every bit many other apps in this listing — displaying your calendar to respondents, creating events and notifications, providing meeting templates, and offering poll generation.

This tool as well integrates with Google Workspace (formerly Thousand Suite) and Zoom.

Highlights

  • Integration with pop calendar apps, such every bit Google and Outlook
  • Personalized booking page or form for individual team members
  • Personalized round-robin scheduling link that yous tin send to prospects
  • Ability to constitute agenda availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

Front end Scheduling offers similar perks equally other tools on this list, so we recommend it only if you’re planning to apply Front or are already a current user. Adopting the entirety of the platform will assist yous become the most out of this tool.

Pricing: $nineteen/user/month (Starter); $49/user/calendar month (Prime number); $99/user/month (Enterprise)

16. Calendly: Best for Automating Group Scheduling

Group scheduling tool by Calendly

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Calendly is a well-known scheduling app. It has a very unproblematic and aesthetically pleasing interface. Information technology’s user-friendly and offers cross-software compatibility, making information technology a popular choice for external clients. It connects with Outlook, Microsoft Office 365, iOS Calendar, and Google Calendar.

To use the tool, yous simply enter your availability into Calendly, which then provides you a link to your agenda. When communicating with people you need to prepare a meeting with, just send them your link, and it volition evidence them times you are available.

They can then choose a meeting name, time, length, and location. This will generate a meeting on your agenda, and a notification volition be sent to remind yous and your invitees before the meeting begins.

Highlights

  • Integration with popular apps, such as HubSpot, Zoom, and Zapier
  • Personalized booking page or class for individual team members
  • Personalized round-robin scheduling link that you tin can send to prospects
  • Power to institute calendar availability on the scheduling page
  • Stringent security standards for both inviter and invitees

All-time For

Calendly offers built-in workflows that will allow you to follow up with attendees and send reminders — all with a unmarried click. Thus nosotros recommend it if you lot’re looking into automating elements of your group scheduling process.

(Annotation that other tools, such as HubSpot, offer like workflows. Whether you choose Calendly will depend on your budget and industry.)

Pricing: Free; $8/user/month (Premium); $12/user/month (Pro)

17. OnceHub ScheduleOnce: Best for Scheduling Recurring Group Sessions and Panels

group scheduling tools: oncehubCongenital by OnceHub, ScheduleOnce is a tool that sales teams can use to schedule meetings. It prioritizes creating an easy connection betwixt your companies’ prospects and sales team, so that those prospects feed straight into the flywheel.

It’s easily embedded into your website, marketing, and email marketing campaigns — so rather than merely allowing for pb capture, your prospect can immediately schedule from their outset signal of contact.

It and so automatically distributes the meeting information to the appropriate team members. These events will be synchronized across all of the participants’ calendars.

Highlights

  • Integration with popular apps, such every bit HubSpot, Zoom, and Zapier
  • Personalized booking folio or grade for individual team members
  • Personalized round-robin scheduling link that you can ship to prospects
  • Ability to establish calendar availability on the scheduling folio
  • Stringent security standards for both inviter and invitees

Best For

Because of its “session packages” tool, which allows your customers and teammates to bundle multiple grouping sessions, we recommend ScheduleOnce if you’re planning to evangelize successive group trainings.

Pricing: Costless; $nine/user/month (Teams, minimum three users); Custom (Enterprise)

18. Vigil Scheduling: All-time for Scheduling Grouping Classes

Group scheduling tool by Acuity Scheduling

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The functionality of Acuity Scheduling is broad-ranging, but the more you pay, the more than you get out of the service.

All paid plans are compatible with Google Workspace, Office 365, Commutation, and Outlook. Video conferencing is emphasized also, so Zoom, GoToMeeting, and Bring together.me are integrated.

The tool isn’t but for embedding a scheduler into your site, although it does let you to do that. It likewise enables yous to control invoicing, bookkeeping, payments, and mass emailing. Your clients can run across your schedule and book their ain time to see you lot. The easy access makes it simpler to reschedule and pay you online.

Highlights

  • Integration with popular apps, such equally Stripe and Zapier
  • Personalized booking page or form for individual team members
  • Automated reminders to ensure people show upward
  • Ability to found calendar availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

Vigil is a coming together scheduler that’s specifically designed for small concern owners. Nosotros recommend it if you offer grouping classes, as the tool allows you to create a form for scheduling classes.

Pricing: $14/calendar month (Emerging); $23/calendar month (Growing); $45/month (Powerhouse)

nineteen. Rallly (Web): Best for Full-Mean solar day Availability Polls

Group scheduling tool by Rallly

Rallly is one of the best options for those who worry about their private information being exposed.

It does take drawbacks, however — such as a lack of widespread email integration, the disability to choose times, and a general lack of deep customization capabilities.

Like many of the other apps and plugins on this list, Rallly is poll-based. But different the others, Rallly allows its poll respondents to retain their anonymity — even if they make up one’s mind to appoint in the discussion portion. Afterwards you create your poll, y’all tin can invite people by sharing the link or emailing them.

Highlights

  • No login required
  • Simple polling page with no frills or distractions
  • Ability to send an outcome link to all attendees
  • No access required to sensitive information — in that location’s no security chance
  • Ability to schedule group meetings with extra large groups — anyone with the link can respond

Best For

Rallly is the simplest pick on this list for polling a large grouping for availability on certain dates. Notation that you can’t add time slots, so we recommend it for finding availability for unabridged days. This may be useful if you’re planning a multi-day conference or result.

Pricing: Free

20. FreeBusy: Best for Enterprise Group Scheduling

Group scheduling tool by FreeBusy

Paradigm Source

FreeBusy is often a favorite selection for B2B companies, specifically considering it integrates with so many different services. It operates as a Chrome extension or plugin for Outlook email.

Here are the calendars information technology supports:

  • Outlook
  • Oracle
  • Microsoft Commutation
  • Office 365
  • OwnCloud
  • Salesforce
  • Facebook
  • Google
  • IBM Verse
  • iCloud
  • Yahoo
  • Zimbra

When you sign up, you get a unique URL that hosts your calendar. You lot tin can ship that link to people who want to schedule with you, and they can sign up on your page — or you lot can add participants to a coming together y’all create and offer one of your bachelor times.

If that doesn’t work, they tin reference your URL. You can also include buffer times around your meetings, and then yous’re not rushed. Additionally, you lot’re able to restrict certain individuals from requesting coming together times.

Highlights

  • Integration with popular apps, such equally Google Workspace, Zoom, and Zapier
  • Personalized booking page or course for individual team members
  • Personalized circular-robin scheduling link that you tin send to prospects
  • Power to constitute agenda availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

FreeBusy allows you to create distinct groups inside your organization, so create availability pages for each of these groups. Considering of that, we recommend it for enterprise businesses with multiple customer-facing teams.

Pricing: Free; $4/user/month (Professional person); $12/user/month (Business); $20/user/month (Enterprise)

21. Vyte.in: Best for Scheduling Confidential Group Meetings

Group scheduling tool by Vyte.in

Epitome Source

Vyte.in is a scheduler that works all-time with iOS. It’s a poll-based system that lets users vote on suggested meeting times and dates once they receive an electronic mail from you lot with the information.

Vyte.in remembers respondent’s availability and then suggests coming together times to you lot. Information technology records your meeting time in your calendar once everyone agrees on the details. Of grade, respondents tin can also just look at your calendar with the custom URL Vyte.in generates.

The Pro plan is where information technology actually shines — Pro allows you to build in buffers (much similar FreeBusy) between meetings and prevents you from overbooking yourself by enabling you to write down dates even if they’re tentative.

Highlights

  • Integration with popular apps, such as Google Workspace, Zoom, and Zapier
  • Personalized booking page or form for individual team members
  • Ability to hide invitees from each other and set up mandatory attendees
  • Ability to establish calendar availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

Because Vyte.in allows y’all to hide invitees from each other, we highly recommend information technology for scheduling confidential grouping meetings. This characteristic would be useful if yous’re inviting a secret guest and don’t want other people to know.

Pricing: Costless; $8/user/month (Pro); Custom (Enterprise)

22. Meetin.gs: Best for Scheduling Group Meetings with Tasks

Group scheduling tool by Meetin.gs

Meetin.gs is a personal scheduler that is compatible with Google Workspace and Office 365. It works best via mobile devices that operate on Android and iOS. Like many other applications, it allows you to make your ain folio — with a unique URL you can transport out — devoted to your calendar. You can customize the length, location, and way of meeting y’all want, then send out invitations.

This app allows the user to see all of their meetings on a timeline and takes agenda or meeting notes within the application for anybody to access. The oversupply-sourcing and sharing feature make it easy to pass notes or agendas to your employers or employees.

Highlights

  • Integration with popular agenda apps, such as Google and Outlook
  • Personalized booking page or form for individual team members
  • Ability to create tasks and action points related to the meeting
  • Ability to found calendar availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

Meetin.gs’ “Action Points” characteristic makes it ideal if you’re creating group meetings where you might need to jot downwardly tasks. This tool allows you to do it in ane intuitive place.

Pricing: $12/user/month (Pro Monthly); $129/user/month (Pro Yearly)

23. MeetFox: Best for Scheduling Small Group Meetings Without Zoom

group scheduling tools: meetfox

MeetFox is debatably ane of the near unique apps in this listing. It’southward a keen choice for creating a “web coming together room” without requiring anyone to download Zoom.

Information technology’s compatible with Google Agenda and Outlook. When you register your account, you lot permit access to all of your pertinent information — calendar, contacts, electronic mail, and more.

Highlights

  • Integration with pop apps, such equally HubSpot, Gmail, and Slack
  • Personalized booking page or form for private squad members
  • Ability to create “online meeting rooms” without a video app such as Zoom
  • Power to establish calendar availability on the scheduling page
  • Stringent security standards for both inviter and invitees

Best For

MeetFox’south “meeting room” characteristic allows you to create web-based meeting rooms for your internal meetings, making information technology a great choice if you don’t — or can’t — apply Zoom.

Pricing: Gratuitous; $10/month (Pro); $35/user/calendar month (Premium)

Utilize a Grouping Scheduling Tool to Abound Amend

Ultimately, the options are endless for grouping scheduling tools. The choice is upwardly to yous which one fits your personal workflow. Whether yous value privacy, efficiency, or transparency, any one of these services would be worth investigating for your business organisation. With the tools listed above, you can create a scheduling workflow that improves your sales procedure, allowing you to exceed quotas and please your customers.

Editor’s annotation: This post was originally published in May 2019 and has been updated for comprehensiveness.





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Originally published Dec 10, 2021 8:00:00 AM, updated December x 2021